Purchasing Department
Welcome Vendors!
The Township of Winslow is committed to maintaining a fair, open, and transparent purchasing process. The Township utilizes OpenGov, an electronic procurement platform, for publishing solicitations, managing vendor communications, and receiving electronic bid and proposal responses.
OpenGov Portal
The Township’s Qualified Purchasing Agent (QPA) administers purchasing activities in accordance with the New Jersey Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.), applicable State regulations, and Township policies.
Register as a Vendor
Vendors are encouraged to register with the Township’s OpenGov eProcurement Portal to receive notifications of upcoming Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualifications (RFQ), and other purchasing opportunities.
Vendor registration is free and allows businesses to:
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Receive email notifications of new solicitations;
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View current Township opportunities;
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Follow active solicitations and receive addenda or updates;
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Submit electronic responses;
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Communicate with the Township regarding open solicitations.
Access the Township of Winslow OpenGov Vendor Portal:
https://procurement.opengov.com/portal/winslowtownship
The Purchasing Department oversees the Township’s purchasing functions and ensures compliance with applicable laws, regulations, and Township procedures.
All purchases for goods and services must be processed through the Purchasing Department and require an approved Township Purchase Order prior to delivery of goods or performance of services.
Vendor Information & Appointments
The Township welcomes the interest of both new and existing vendors. The information below is intended to assist businesses in understanding the Township’s purchasing procedures and requirements.
Office Hours
The Purchasing Department is available:
Monday through Friday
8:00 a.m. – 4:30 p.m.
(Except Township holidays)
Phone: (609) 567-0700 ext. 1997
Vendor Appointments
Vendors are required to schedule an appointment before visiting the Purchasing Department to ensure appropriate Township personnel are available. Vendors arriving without an appointment cannot be guaranteed assistance.
Purchase Order Requirement
No goods may be purchased, and no services may be performed for the Township of Winslow, without a properly authorized Township Purchase Order.
During emergency conditions affecting public health, safety, or welfare, Township policy permits certain authorized officials to make purchases without a Purchase Order when necessary. This exception applies only during emergency situations.
Authorized officials include:
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Township Administrator;
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Township Purchasing Agent;
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Superintendent of Municipal Utilities;
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Chief Financial Officer;
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Director of Public Works;
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Chief of Police;
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Coordinator of Emergency Management.
Business Registration Requirements
Pursuant to the New Jersey Business Registration Act, P.L. 2004, c.57, vendors contracting with the Township must provide proof of registration with the New Jersey Division of Revenue.
Vendors must submit a valid Business Registration Certificate (BRC). A Certificate of Authority is not accepted as proof of registration.
Vendors requiring assistance obtaining a Business Registration Certificate may contact the New Jersey Division of Revenue or visit the State’s website.
Procurement Methods
The Township of Winslow conducts purchasing in accordance with the New Jersey Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).
Procurement procedures vary based on the type and dollar value of the purchase.
Purchases Below Quote Threshold
For purchases below the statutory quote threshold, the Township may obtain goods and services through standard purchasing procedures based on operational needs, availability, and best value considerations.
Requests for Quotations
When required by law, the Township obtains competitive quotations for purchases exceeding the statutory quote threshold and below the formal bidding threshold.
Quote requests may be solicited verbally or in writing. Written requests will identify required submission information, specifications, and deadlines.
Vendors should ensure quotations include all applicable costs, including delivery and freight charges unless otherwise specified.
Orders will be issued through an approved Township Purchase Order.
Pay-to-Play Requirements
Certain contracts may be subject to New Jersey Pay-to-Play requirements pursuant to N.J.S.A. 19:44A-20.4 et seq.
Vendors should be aware that contract amounts may be aggregated when determining compliance requirements. Multiple purchases from the same vendor may require additional procurement procedures depending on the total contract value.
Formal Bidding
Formal competitive bidding is required for contracts exceeding the applicable statutory bid threshold pursuant to N.J.S.A. 40A:11-3.
Current bid and proposal opportunities are advertised through the Township’s official legal notices as required by law and are available through the Township’s OpenGov eProcurement Portal.
Vendors should maintain an active OpenGov account to receive notifications and submit electronic responses for applicable solicitations.
Invitation to Bid (ITB)
Bids are submitted electronically through OpenGov and opened at the date and time specified in the bid documents.
Bids are reviewed for:
A recommendation for award is presented to the Township Committee for consideration. Awards or rejections are made in accordance with applicable laws and Township procedures.
Vendor notifications regarding awards are issued through OpenGov.
Public Works Requirements
Public works contracts may be subject to additional requirements, including:
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New Jersey Prevailing Wage Act;
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Public Works Contractor Registration Act;
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Additional labor compliance requirements.
Vendors performing public works for the Township are responsible for maintaining all required registrations and complying with applicable State requirements.
Questions?
The Purchasing Department appreciates the interest of businesses seeking to work with the Township of Winslow and looks forward to establishing successful vendor relationships.
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